Extract employee information, employment dates, benefits selections, and compliance data from I-9 forms, offer letters, benefits enrollment, and HR documents.
Upload any document — PDF, scan, or photo — and get structured data back immediately. No setup, no templates, no waiting.
“We onboard 200 employees per month across 15 locations. Automating I-9 and W-4 extraction reduced our onboarding processing time from three days to same-day completion.”
“Open enrollment used to be a nightmare of manual data entry. Last year we processed 2,800 benefits election forms in two days instead of two weeks.”
“Employment verification requests were consuming four hours per day of an HR coordinator’s time. Automated extraction gives us instant access to employment dates and titles without pulling physical files.”
Audited controls over a sustained period, not a point-in-time check.
Bank-grade encryption at rest and TLS 1.2+ in transit.
Documents deleted within 24 hours. No copies retained.
Drag and drop files, connect a cloud drive, or set up email auto-forwarding. Any file format works—PDF, JPEG, PNG, TIFF, or digital documents.
The AI identifies fields by context and meaning, not fixed coordinates. Names, dates, amounts, and custom fields are extracted automatically.
Get structured output in Excel, Google Sheets, CSV, or JSON. Use the REST API for direct integration into your systems.
Human resources departments are among the most document-intensive functions in any organization. From the moment an employee is hired through their entire tenure, HR generates and collects a continuous stream of forms: offer letters, I-9 employment eligibility verification, W-4 tax withholding, benefits enrollment and change forms, performance reviews, disciplinary documentation, and separation agreements. For organizations with hundreds or thousands of employees, the volume of HR documents creates significant administrative overhead.
HR document OCR automates the extraction of structured data from these forms, converting paper and scanned documents into data that flows directly into HRIS, payroll, and benefits administration systems. The AI reads employee names, Social Security numbers, employment dates, job titles, compensation details, benefits elections, and dependent information from any form format. This eliminates the manual data entry that HR staff currently perform when processing new hires, open enrollment changes, and employee life events.
Compliance is a primary driver of HR document OCR adoption. I-9 forms must be completed within three business days of hire and retained for specific periods. Benefits enrollment elections must be processed within carrier deadlines. Employment verification requests require timely responses. Lido accelerates all of these workflows by extracting the relevant data immediately upon document receipt, reducing the risk of missed deadlines and compliance violations.
HR teams evaluating document OCR should consider accuracy on their most common form types, support for both handwritten and printed entries, integration with their HRIS and benefits platforms, and security standards for personally identifiable employee information. Lido provides SOC 2 Type 2 compliance with AES-256 encryption, and HIPAA eligibility for benefits-related health information.
HR document OCR handles I-9 employment eligibility forms, W-4 tax withholding forms, offer letters, benefits enrollment and change forms, direct deposit authorizations, performance reviews, employment verification requests, and separation agreements. The AI adapts to each form type automatically.
The AI extracts all Section 1 employee information and Section 2 employer verification data from I-9 forms, including document types, numbers, and expiration dates. This accelerates the onboarding process and ensures I-9 data is captured accurately for compliance retention requirements.
Yes. Many HR forms include handwritten entries, particularly I-9s, W-4s, and benefits enrollment forms completed by employees. AI vision models read handwritten text with high accuracy and flag uncertain entries for HR staff review.
During open enrollment periods, HR OCR processes hundreds or thousands of benefits election forms in batch, extracting employee information, plan selections, dependent additions or removals, and coverage levels. This eliminates the enrollment bottleneck that many HR departments experience annually.
Extracted data can be exported to Excel, Google Sheets, CSV, or JSON. The REST API enables integration with HRIS platforms like Workday, ADP, BambooHR, and Paylocity, as well as benefits administration systems.
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Built on Lido’s OCR engine
Built on Lido’s OCR engine
Built on Lido’s OCR engine
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